What is an RFP?

A Request for Proposal that puts hotels to work for you.

✓ No hidden fees ✓ No obligation to accept

Quick Answers About RFPs

Everything you need to know about the RFP process at a glance.

What exactly is an RFP?

An RFP (Request for Proposal) is a document that lets you describe your hotel needs — destination, dates, rooms, special requirements — and receive competitive rate proposals from multiple hotels. Instead of accepting a listed price, you set the terms and hotels compete for your business.

How does the RFP process work?

You submit your travel details, hotelhaggle distributes your request to matching hotels, they respond with their best rate proposals, and you choose the one that works for you — or walk away with no obligation.

What are the benefits of using an RFP?

RFPs save you 20–40% on group rates by making hotels compete for your booking. You set the terms, compare multiple proposals side by side, and never pay more than you want to.

Is there any cost or commitment?

None. Submitting an RFP is completely free. There are no markups, no hidden fees, and no obligation to accept any offer.

How is an RFP different from regular booking?

Regular booking means you accept the hotel's listed rate. An RFP flips the dynamic — you describe what you need and hotels come to you with their best price.

How the RFP Process Works

Describe Your Stay

Enter your destination, check-in and check-out dates, number of rooms, and any special requirements like meeting space or accessibility needs.

Hotels Receive Your Request

hotelhaggle distributes your RFP to hotels in the area that match your criteria. Hotels review the details and decide whether to compete for your booking.

Compare Proposals

Interested hotels respond with their best rate proposals. You see rates, amenities, and terms side by side — all organized in one place.

Choose or Walk Away

Pick the offer that works best for you, or decline all proposals with no strings attached. You are never obligated to accept any offer.

RFP vs. Regular Booking

See how an RFP compares to a standard hotel booking.

Regular Booking

Hotel sets the listed rate
Quick single-room stays
Limited to published discounts
Payment required at time of booking

RFP on hotelhaggle

You describe your needs; hotels compete
Best for groups, events, multi-room stays
Often 20–40% below published rates
Free to submit, no obligation

Frequently Asked Questions

What is an RFP for hotels?

An RFP (Request for Proposal) is a formal document that travelers or organizations send to hotels requesting rate proposals for a specific stay. It includes your destination, dates, number of rooms, and any special requirements. Hotels review your RFP and respond with their best group rate offer.

How is an RFP different from just booking online?

When you book online, you accept the hotel's listed rate. With an RFP, you describe what you need and hotels compete to offer you the best rate. It's like reverse bidding — hotels come to you with their best price.

Is submitting an RFP free?

Yes. Submitting an RFP on hotelhaggle is completely free. There are no markups, no hidden fees, and no obligation to accept any offer.

How long does it take to get RFP responses?

Most RFPs receive responses within 24–48 hours. Hotels review your request and respond with their best rate. You'll be notified by email as each hotel responds.

Can I use an RFP for a single hotel room?

RFPs work best for group bookings, events, or multi-room stays. If you need a single room, use our Name-Your-Price feature instead — it's designed for individual travelers.

What information do I include in an RFP?

An RFP includes your destination, check-in and check-out dates, number and type of rooms needed, group size, and any special requirements like meeting space, accessibility needs, or dietary considerations.

Ready to Get Hotels Competing for Your Stay?

Submit your travel details and let hotels compete for your booking.

Start Your RFP →